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This Privacy Notice is dated 17 December 2020.
At Man Group, we respect your privacy and we are committed to protecting and safeguarding your Personal Data. We have developed policies and processes which are designed to provide for the security and integrity of your Personal Data. We are committed to Processing your Personal Data fairly and lawfully, and being open and transparent about such Processing.
This Privacy Notice explains how Man Group plc, its subsidiaries and its affiliates which are identified as Controllers in the table in Section 9 below (referred to collectively as “Man”, “we”, “us” or “our”), Process Personal Data about individuals who have previously applied for, are currently applying for, or are considering applying for a position within Man Group (together, “you”).
Capitalised terms used in this Privacy Notice are defined in Section 11.
This Privacy Notice may be updated from time to time. Please regularly check this page to review any updates we might make to reflect changes in our practices or changes in applicable law and regulation.
The Personal Data that we Process is collected or created from a variety of sources as follows:
When you provide us with your Personal Data | For example, you may do this as part of the recruitment process, when you register with us on our website, or when you contact us via email, phone or by any other means. |
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When we receive your Personal Data from third parties | This could, for example, be from your employer or previous employer, employment agencies, background reference checks, or credit reference agencies as part of the recruitment process. |
When you have chosen to make your Personal Data public | We may collect your Personal Data via social media to the extent that you choose to make your social media profile(s) publicly visible. |
When we create Personal Data in the ordinary course of your application process | For example, we may create records of our interactions with you and details of your accounts with us or our accounts with you which may constitute Personal Data. |
In order to carry out the Processing activities set out in the table at Section 2(E) below, we Process the types of Personal Data set out in the table below. Please note that not all of the below categories will apply to you, the types pf Personal Data we Process about you will depend on the method through which you apply for a position (i.e. whether you apply directly, through an employment agency or following your attendance at a recruitment event), the level or type of role you have applied or are applying for, and the stage of the application process you reach.
Identity Data | Your name (and in some cases proof of your name), username or similar identifier, marital status, title, date of birth or age, gender, signature and other similar information |
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Personal and business contact details | Your work or home address (and in some cases proof of address), phone, email, social media profile details and other similar information |
Nationality or tax identification data | Your nationality, immigration and/or visa status, passport number(s), other government issued national identification number(s), place of birth, Green Card number(s), National Insurance number, tax residency and tax identification information, social security number(s), driving licence number(s), images of passports, driving licences or other proof of identity document(s), and other similar information |
Family, life cycle and social circumstances | The name and contact details of next of kin, family members, emergency contact details, outside business interests such as hobbies, lifestyle choices that you include as part of your CV or resume or other application process document, dietary preferences and other similar information |
Recruitment information | Copies of your CV or resume, information contained in a cover letter or as part of the application process, names of current and former employers, references and other similar information |
Background reference data | Previous employment and/or personal references, employment, qualification and education history checks, results of HMRC employment status checks, employment history, address history, credit reference checks, adverse media searches, sanctions, regulatory and law enforcement list screening, details of your interest in and connection with any intermediary through which your services are supplied and other similar information |
Employment information and records | Your industry role, job titles, business activities, working hours, holidays, maternity, paternity, adoption and parental leave, training records, professional memberships, start date, date of your continuous employment, performance records, disciplinary and grievance information, leaving date and reason for leaving and other similar information |
Compensation information | Details of your salary, pension, benefits, bonus, share and fund awards, compensation history and other similar information |
Education and qualification data | Details of your education, professional and other qualifications, skills, experience and other similar information |
Communications data | Copies of communications with you, copies of electronic communications and voice records (where relevant) made on our systems and other similar information |
Transaction data | Details about payments to and from you, travel and other expenses and other similar information |
Photos and CCTV images | Photographs that you provide or we obtain from publicly available sources, CCTV images from our office locations and other similar information |
In addition to the above categories, we may also Process Sensitive Personal Data about your race, national or ethnic origin, religious beliefs, physical and mental health and sexual orientation.
We will only Process the following types of Criminal Offences Data where it is appropriate given the nature of the role that you are applying for and to the extent required or permitted by applicable law or regulation. Where appropriate, we will collect information about criminal convictions as part of the recruitment process. This includes Personal Data received by Man from background screening providers, which may include:
We will only Process your Personal Data when the law allows us to. Most commonly, we will Process your Personal Data where it is necessary for our legitimate interests, and your fundamental rights do not override these interests. This means that we Process your Personal Data for purposes such as:
Other common circumstances where we use your Personal Data are:
On rare occasions, we may also use your Personal Data in the following situations:
There may be other occasions where we ask you for your consent for the Processing of your Personal Data, on such occasions we will only use your Personal Data for the purposes which we will explain at that time.
More specifically, we may Process your Personal Data in the following situations (please note that not all Processes will be relevant to you and your relationship with Man and some of these purposes may overlap):
Recruitment and onboarding |
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Administration of any travel and other expenses |
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Risk management |
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Legal, regulatory and compliance |
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Investigations |
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Fraud prevention |
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Legal proceedings |
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Security |
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Health and safety |
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Should you require any further information in relation to the purpose for which we Process your Personal Data or our legal basis for doing so, please contact us using the contact details at Section 8 below.
We may Process Sensitive Personal Data where it is needed in the public interest, such as for equal opportunities monitoring.
We will use your Sensitive Personal Data as follows:
In limited circumstances, we may approach you for your written consent to allow us to Process certain Sensitive Personal Data. If we do so, we will provide you with full details of the information we would like and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your application to us that you agree to any request for consent from us.
We may Process Criminal Offences Data in the following circumstances:
We may use your Criminal Offences Data as follows:
We share your Personal Data with Man Group staff and entities within Man Group for the purposes described above, such as the administration of your application to us.
In addition, we may disclose your Personal Data in accordance with applicable law and regulation to:
We do not share your Personal Data with others for marketing purposes unless you agree to this.
Due to the international nature of Man Group’s activities and the service providers we use, your Personal Data may be collected, transferred and stored in countries outside the EEA, the United Kingdom, Jersey and Guernsey. Some of these countries may not have been deemed by the relevant data regulators to have the same level of protection as countries in respect of which EEA, the United Kingdom, Jersey or Guernsey data protection law applies.
We ensure that such transfers are protected by appropriate safeguards or are otherwise permitted under applicable law. Where we transfer your Personal Data to a country outside of the EEA, the United Kingdom, Jersey or Guernsey, this can be done in the following ways:
You may obtain more details of the safeguards in place to protect your Personal Data when it is transferred outside the EEA, the United Kingdom, Jersey or Guernsey, including a copy of such safeguards by contacting us via the details provided in Section 8.
How long we hold your Personal Data will vary. The retention period will be determined by various criteria, including the purposes for which we are Processing your Personal Data (as it will need to be kept for as long as is necessary for such purpose), legal and regulatory obligations (which may set a minimum period for which we have to keep your Personal Data) and our internal policies, which take into consideration the purpose for which we hold the Personal Data.
We have extensive controls in place to maintain the security of our information and information systems. Appropriate controls (such as restricted access) are placed on our computer systems. Physical access to areas where Personal Data is gathered, processed or stored is limited to authorised staff. We operate layers of safeguards and defences designed to ensure that Man is able to operate safely. Amongst other things, such controls are designed to detect, respond and recover in case of any adverse events that may arise.
You have a number of legal rights in relation to the Personal Data that is held about you by us, including:
These rights may be limited, for example, if fulfilling your request would reveal Personal Data about another person, or if you ask us to delete information which we are required by law and regulation to keep or have compelling legitimate interests in keeping.
You also have a right to complain to a supervisory authority for data protection. This may either be the supervisory authority in the place of your habitual residence, your place of work, or the place where you consider that there has been a breach of data protection law.
To exercise any of these rights, please use the contact details provided in Section 8.
For electronic communications, please contact:
Contact | Issue |
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[email protected] | If you would like to update the Personal Data we hold about you. |
[email protected] | If you have any questions, concerns or wish to exercise your rights set out in Section 7. |
[email protected] | If you believe there is a potential data protection breach and wish to inform us of such breach. |
All written communications should be directed to:
Man Group
Data Protection
Riverbank House
2 Swan Lane
London EC4R 3AD
United Kingdom
Controller entity | Address |
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Man Group plc | 22 Grenville Street, St Helier, Jersey JE4 8PX, Channel Islands |
Man Group Services Limited | Riverbank House, 2 Swan Lane, London EC4R 3AD, United Kingdom |
Man GLG Partners LLP | Riverbank House, 2 Swan Lane, London EC4R 3AD, United Kingdom |
AHL Partners LLP | Riverbank House, 2 Swan Lane, London EC4R 3AD, United Kingdom |
Man (Europe) AG | Austrasse 56, 9490 Vaduz, Fuerstentum Liechtenstein |
Man Asset Management (Ireland) Limited | 70 Sir John Rogerson’s Quay, Dublin 2, Ireland |
Man Fund Management UK Limited | Riverbank House, 2 Swan Lane, London EC4R 3AD, United Kingdom |
Man GLG Partners LLP | Riverbank House, 2 Swan Lane, London EC4R 3AD, United Kingdom |
Man Global Private Markets (UK) Limited | Riverbank House, 2 Swan Lane, London EC4R 3AD, United Kingdom |
Man Group Operations Limited | Riverbank House, 2 Swan Lane, London EC4R 3AD, United Kingdom |
Man Group Services Limited | Riverbank House, 2 Swan Lane, London EC4R 3AD, United Kingdom |
Man Group UK Limited – Bulgarian Branch | 22 San Stefano Str., San Stefano Plaza, Commercial Center, Sofia PC 1504, Bulgaria |
You can find out more information about your rights by contacting the EEA data regulator in your jurisdiction or the UK’s Information Commissioner’s Office (website at https://ico.org.uk) , the Jersey Office of the Information Commissioner (https://jerseyoic.org) or the Guernsey Office of the Data Protection Commissioner (website at https://dataci.gg).
Term | Definition |
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Binding Corporate Rules | A set of legally enforceable rules authorising personal data transfers to non-EEA based controllers or processors. |
Controller | The entity that decides how and why Personal Data is Processed. In many jurisdictions, the Controller has primary responsibility for complying with applicable data protection laws. |
Criminal Offences Data | Information about criminal convictions and offences (actual or alleged), including reports from the Disclosures and Barring Service and other similar information. |
Man Group | (i) Man Group plc; (ii) any company or other entity which directly or indirectly controls, is controlled by or is under common control with Man Group plc (including any holding company or subsidiary, each within the meaning of section 1159 of the Companies Act 2006); and (iii) any limited partnership or limited liability partnership whose general partner or managing member is an entity in (ii) above, but excluding any investment fund in relation to which Man Group plc or an entity or partnership in (ii) or (iii) above provides investment management, advisory, marketing or related services. |
Personal Data | Information that is about any individual, or from which any individual is identifiable. |
Process or Processed or Processing | Anything that is done with any Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. |
Processor | Any person or entity that Processes Personal Data on behalf of the Controller (other than employees of the Controller). |
Sensitive Personal Data | Personal Data about race or ethnicity, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sexual life or orientation, genetic or biometric or any other information that may be deemed to be sensitive under applicable law. |
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